Programme and Project management

Our objective is project delivery. We provide control and leadership from inception to completion.

The following key skills and services are delivered by our experienced Project management team:

  • Co-ordination and preparation of viability studies.
  • Liaise with client and agents during moves to new premises
  • Arrange and advise on the appointment of consultants.
  • Establish appropriate channels of communication between members of the project team.
  • Coordination of the project team throughout the design brief.
  • Clarification and modification of design brief as necessary through authorised channels
  • Development coordination and issue of scheme design proposals to Client.
  • Refine scheme proposals, drawings and specifications and obtain approval before submission of final proposals for approval.
  • Establish procedures for checking compliance with designs and specifications and monitor standards of workmanship and materials.
  • Establish meetings structure and timing. Lay down procedure for convening, chairing, attendance, function, frequency and responsibility for recording of meetings and distribution of information.
  • Monitor and implement communications and distribution of information.
  • Ensure appropriate information is provided to the Client. Client to be notified of decisions requiring approval.
  • Liaise with the Client, the agents and solicitors in agreeing the terms of agreement for lease.
  • Agree reporting and recording procedures with all project team members.
  • Organise and chair all principal meetings.
  • In conjunction with the project team, prepare and maintain a master programme from concept to completion to record principle activities and identify critical dates. Verify and incorporate other relevant programmes for production of detailed design information.
  • Monitor progress.
  • Advise of all changes, recommend appropriate action and obtain authorisation.
  • Ensure in conjunction with the project team, the principle contractors’ programme, seek clarification of contractors programme if necessary, and incorporate these into the master programme.
  • Monitor the project team in the preparation of budget costs, and present feasibility studies to the Client for approval where applicable.
  • In conjunction with the project team prepare and maintain a master cost plan. Advise of any alterations required and obtain authorisation for changes.
  • Ensure the design team are providing adequate and timely information for the preparation of tender documentation.
  • Obtain authorisation for costs and variations when limit of authority is exceeded and check that costs are being agreed.
  • Report at regular intervals the forecast of final costs, including costs of variations and the cost implications of extensions of time and forecast completion dates.
  • Monitor the design team to ensure that regular valuations and payment certificates of the contractors’ works are valued in accordance with the building contract.
  • Monitor the design team prepare final account and agree settlement.
  • Authorise any other payments due and check against cash flow. Ensure the Client makes payment within the stipulated time.
  • Decide with the design team the procurement procedure for the selection of contractors. Decide on the type and form of contract. Monitor Consultants in the preparation and assembly of tender documents.
  • With the design team, prepare a list of tenderers, conduct interviews, if required, and obtain approval.
  • Arrange with design team tender analysis; obtain clarification of ambiguities and prepare tender report. Arrange to interview tenderers if required. Prepare tender award recommendation and obtain instructions.
  • Co-ordinate the preparation of contract documents. Arrange signatures of parties to the contract.
  • Arrange for orders to be placed for long delivery components.
  • Co-ordinate the design team to ensure the provision of information to contractors in an appropriate timescale.
  • Ensure that variations and instructions are issued on time and correctly circulated.
  • Ensure that the design team fulfil their contractual obligations in confirming completion and issuing appropriate certificates of making good defects and completion.
  • Ensure practical management, maintenance programmes, and provision of maintenance staff are in place and hand-over after operational tests and full commissioning of services.
  • Liaise with the client, the design team and the contractors on commissioning programmes.
  • Ensure the Health and Safety File is fully completed and issued.

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